Pre-hire checks, with consent and a clean paper trail.
Request the documents a hire requires — criminal record, diploma, employment history, references, health fitness — through a secure candidate link. Record the legal basis, track status, mark the outcome and purge on schedule.
Document collection that respects the candidate.
Request, receive, verify and retire — inside the ATS.
Check types
Criminal record, diploma, social security employment history, certificate of residence, military status, driving licence, professional certificates, reference, health fitness — and any other document you name.
Legal basis per request
Record whether the check rests on legal obligation, legitimate interest, employment requirement or explicit consent.
Secure candidate link
Candidates upload documents through a tokenised page — no account, no email attachments. Criminal-record and health documents are the exception: they are uploaded only if the candidate explicitly consents, and never as a requirement.
Status tracking
Requested, awaiting candidate, submitted, verified, failed, expired, cancelled — visible on the application.
Outcome recording
Mark each check satisfied, not satisfied or waived with a note for the file.
Retention & purge
Documents are purged after the retention period; the request record keeps the outcome without the files.
From offer stage to verified
Pick the check types and the legal basis, send a secure link, follow the status, record the outcome. All from the candidate profile.
Built for GDPR and KVKK
An explicit basis, limited access and a defined end of life for every document. The request keeps its outcome after the files are gone.
Where structured checks replace email chains
Regulated sectors, volume hiring and senior roles.
Finance, healthcare, public sector
Mandatory checks are requested the same way for every hire, with the basis recorded.
- Legal obligation as the basis
- Verified status before start date
- Audit log for inspections
Dozens of starters, one process
Operations teams request diplomas and employment history for a whole cohort without chasing attachments.
- Secure link per candidate
- Resend reminders in one click
- Status list across all requests
References and credentials, discreetly
Reference and diploma checks for leadership roles stay with the candidate record, visible only to permitted roles.
- Reference check type
- Explicit consent recorded
- Documents purged after retention
How document checks work
How document checks work in Hireall.
Hireall collects the documents from the candidate through a secure link and tracks the outcome you record. Verification against the issuing authority is done by your team.
Criminal record, diploma, social security employment history, certificate of residence, military status document, driving licence, professional certificates, reference, health fitness and an other-document type you can name yourself.
Through a tokenised page linked from the request email; no account or login is needed. Most documents can be attached there. A criminal-record or health document is attached only if the candidate explicitly consents; otherwise they enter the e-Devlet barcode or confirm they have shared the document with you directly, and the file never enters the system.
Until the retention period ends, after which files are purged. The request keeps its outcome and dates without the documents.
Yes — every request records one of legal obligation, legitimate interest, employment requirement or explicit consent.
Collect pre-hire documents properly
See a background check request end to end in a 30-minute demo.
Talk to our team
Tell us about your roles and team size — we'll map Hireall to your hiring process and the plan that fits.
Contact sales Priced per company, not per seat