Every candidate hears back. Nobody types it twice.
Templates with merge tags, bulk send from any stage, automated rejection emails and rule-driven messages — sent from Hireall and logged on the candidate so the whole team knows what was said.
Personal at scale.
Write once, send to the right people at the right time.
Email templates
Company-wide templates with subject, body and reply-to — for invites, follow-ups, offers and rejections.
Merge tags
Candidate name, job title and company fill in automatically for every recipient.
Bulk send
Select candidates on a stage and message them all from the pipeline in one go.
Automated rejection emails
Set a company policy so rejected candidates get a considerate email after a delay you choose.
Email categories
Organise templates and sent mail by category so the library stays tidy as the team grows.
Sent-mail log
Every email appears on the candidate timeline with subject, sender and time.
Templates the whole team uses
Categories keep the library tidy as the team grows; merge tags keep every message personal. The same template serves a bulk send, a rule and a manual e-mail.
Send now, on a delay or by rule
Manual, policy-driven or automated: the same templates, the same log, the same sending window.
Where consistent communication pays
Volume, candidate experience and rejections done right.
Two hundred replies in one click
Bulk send a templated update to everyone on a stage.
- Select all on stage
- Merge tags personalise each email
- Logged per candidate
No candidate left waiting
Confirmations, interview details and next steps go out on time, every time.
- Automation sends on application
- Interview invites with calendar links
- Video interview reminders
Rejections that protect your brand
A company policy sends a considerate email after a delay — no forgotten candidates.
- Policy set once in settings
- Delay in days, template of your choice
- Switch the policy on or off any time
How candidate e-mail works
How candidate email works in Hireall.
Emails are sent by Hireall with your company name and a reply-to address you set, so candidate replies reach your inbox.
Yes — merge tags fill in candidate name, job title and company for each recipient.
Define a rejection policy: which template to use and how many days to wait. Candidates moved to rejected receive it automatically while the policy is on.
Yes. Pick a template as the action of an if/then rule; it is sent immediately or after a delay when the rule fires.
Every email is stored on the candidate timeline with subject, sender and timestamp, visible to the team.
Write the template once
See bulk send, rejection policies and rule-driven email in a 30-minute demo.
Talk to our team
Tell us about your roles and team size — we'll map Hireall to your hiring process and the plan that fits.
Contact sales Priced per company, not per seat