Every candidate you have met, one search away.
Applicants, sourced profiles and imported spreadsheets land in a single company-wide candidate pool. Filter it, save the views your team uses, spot duplicates automatically and keep consent records attached to each person.
A candidate database that stays clean.
Search, import and dedupe without a side spreadsheet.
Candidate pool
Every applicant and sourced profile in one searchable list across all jobs.
Advanced & saved filters
Filter by stage, source, tags, screening answers and profile fields; save views and set a default.
Bulk import
Upload an Excel file, map columns, review rows and import into a job — with an error report you can fix and re-run.
Duplicate detection
Matching email, phone, LinkedIn URL or CV file flags likely duplicates as they arrive.
Candidate merge
Preview and merge duplicate records so notes, scores and history stay on one profile.
Consent tracking
Privacy notice sent, consent attested, objection and anonymisation recorded per candidate.
Find the silver medalist before you post
The fastest hire is often the person who came second last time. Saved filters bring them back the moment a similar role opens.
Import without breaking the data
Agency spreadsheets, event lists, the export from the old system: map the columns once, review the rows, run. Duplicates and broken rows are caught before they land.
Where a clean pool pays back
Rehire faster, import safely, stop chasing the same person twice.
Reopen a role, reuse the shortlist
Finalists from the last search are one filter away when the role comes back.
- Filter by previous final stage
- Scores and notes still attached
- Add to the new job in one click
Fair leads become candidates
Spreadsheets from career fairs are imported and matched to open roles.
- Excel import with column mapping
- Privacy notice sent on import
- Source recorded as event
Client pools without cross-over
Recruiters keep one pool per company account and dedupe submissions automatically.
- Duplicate check on every submission
- Merge preview before combining
- Consent status visible per candidate
How the pool behaves
How the candidate database works.
Yes — it is company-wide. Every applicant, sourced or imported candidate is searchable regardless of the job they entered through.
By normalised email, phone, LinkedIn URL and CV file hash. Likely matches are suggested on the profile; you confirm, dismiss or merge.
You see a preview first. After merging, notes, scorecards, stage history and files sit on the surviving profile.
Yes. Each imported or sourced candidate receives a privacy notice with a link; objections and anonymisation are recorded on the record.
Excel (.xlsx) via the template or your own columns with mapping. Rows with errors are returned as a CSV you can fix and re-upload.
Bring your candidates with you
Import a real spreadsheet in a 30-minute demo and see dedupe and filters on your own data.
Talk to our team
Tell us about your roles and team size — we'll map Hireall to your hiring process and the plan that fits.
Contact sales Priced per company, not per seat