Everyone sees exactly what their role needs.
Recruiters run the process, hiring managers see their own jobs, reviewers see only the candidates they are scoring. Six roles, job-level scoping and an audit log keep candidate data on a need-to-know basis.
Least privilege, without the admin burden.
Predefined roles cover the real hiring team; scoping handles the rest.
Role-based permissions
Super admin, admin, hiring manager, recruiter, reviewer and assistant — each with a defined scope.
Job-level access
Assign hiring managers and reviewers to specific jobs; nothing else appears in their view.
Reviewer mode
Interviewers open only the candidates and scorecards assigned to them.
Team scoping
Group users into teams and give a job to a team instead of naming people one by one.
Audit log
Role changes, reveals, exports and decisions are logged with user and timestamp.
Seat management
Invite, deactivate and reassign users from one settings page; seat usage is always visible.
Roles that map to a real hiring team
No permission matrix to maintain. Pick the role, scope the jobs, done. Reviewers see even less than hiring managers.
Answer "who saw this?" in seconds
A filterable list, not a support ticket. User, action, date, candidate, exportable.
Where scoping keeps you out of trouble
Agencies, multi-department companies and regulated hiring.
External recruiters, limited view
Agency users join as recruiters on specific jobs and see nothing else.
- Job-level assignment
- Deactivate when the search closes
- Their actions in the audit log
Many managers, no cross-talk
Sales managers never see engineering candidates, and vice versa.
- Team-based job access
- Recruiters keep the full view
- Approvals scoped to owners
Evidence for the compliance review
Show who accessed what, when — with exports your auditors accept.
- Full audit log
- Reveal and export events logged
- Retention and deletion workflows
How access control works
How access control works in Hireall.
Super admin, admin, hiring manager, recruiter, reviewer and assistant, plus the account owner. Each has a fixed scope so setup takes minutes.
Yes — hiring managers and reviewers are assigned per job or via their team; they see nothing outside that scope.
Not today. The six roles plus job and team scoping cover the hiring teams we serve; tell us if you have a gap.
User and role changes, stage moves, identity reveals, exports, offer and approval decisions — with user, timestamp and target.
Yes, admins can export it for compliance or legal review.
The account owner, super admins and admins see every interviewer's interviews and can filter by person, and can cancel any of them. Everyone else sees only the interviews they schedule or sit on, and each person's Google, Outlook or Zoom connection is their own.
Set up your hiring team the right way
See roles, scoping and the audit log in a 30-minute demo.
Talk to our team
Tell us about your roles and team size — we'll map Hireall to your hiring process and the plan that fits.
Contact sales Priced per company, not per seat