The offer is accepted
Preboarding starts on its own when the candidate accepts in Hireall.
A withdrawn offer cancels the plan.
Onboarding
Onboarding that starts when the offer is accepted
Preboarding, paperwork and tasks for IT and managers run from one plan. New hires follow every step in a portal, no password needed.
Three ways in Three ways a plan begins
Every path opens the same plan. HR can review it before it starts.
The candidate is hired
Offer made outside Hireall? The plan opens at the Hired stage.
HR is asked for the start date.By hand, CSV or API
Add people one by one, import a spreadsheet or send them through the API.
Rows with errors come back in a report.- A plan is drafted from a template
- HR reviews it and presses start
- Tasks and e-mails go out
The process The onboarding process, from acceptance to day 90
Due dates follow the start date and move with it.
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Before day one
Preboarding
- Welcome e-mail and portal link
- Personal details form and documents
- IT and equipment requests
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Day one
First day and week
- Address, time and who meets them
- Team, manager and buddy introductions
- Day 1 and week 1 pulse surveys
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Days 30, 60, 90
Settling in
- Manager check-ins on days 30, 60 and 90
- Employee surveys on days 30 and 90
- Probation reminder 7 days before it ends
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Completion
Plan complete
- Closes when required tasks are done
- Webhook and Slack message on completion
- Results feed the onboarding reports
Documents and Preparation Onboarding checklists and hiring documents in one place
Collect the documents you need, complete employee details and keep track of key dates. Adapt ready-made document checklists and reminders to the way your company works.
Ready-made document checklists you can adapt to your company
Checks for missing, unreadable or incorrectly uploaded documents
Reminders scheduled around each employee’s start date
Probation tracking and review tasks
Customizable forms to collect employee details
Retention periods by document type, with disposal when they expire
Portal and stakeholders A new-hire portal, and tasks for everyone else
New hires open a personal link, no password needed. IT, finance and buddies close their tasks from an e-mail, without an account.
One-time code before forms and documents
First-day card with an add-to-calendar file
Buddy suggested by department, location and workload
Opens in the company's language, one of six
Measurement See which starts go well and which stall
Surveys, delivery logs and dashboards show progress per person and per cohort.
Day 1, week 1, day 30 and day 90 surveys with NPS
Every e-mail logged: sent, failed or opened
Failed e-mails are retried and HR is alerted
Cohort dashboards for interns and graduates
Integrations and AI Connected to your tools, helped by AI
Send new hires to your HRIS once paperwork is done. Let AI draft the routine work.
Integrations
- HRIS Personio, BambooHR, HiBob and Kolay İK
- Slack Plan updates in your channel
- Webhooks Six signed events for your own systems
- API Add new hires from any system
- Calendar Google and Microsoft events for meetings and day one
- Zapier and Make Connect without writing code
AI
- Plan draft Tasks suggested from the job and department
- Welcome e-mail Drafted in the company's language
- Document check Flags missing, unreadable or wrong files
- New-hire assistant Answers questions from your company documents
Personal data is not sent to the model.
FAQ
Common questions about onboarding software
Short answers. Our sales team can walk you through the rest.
Onboarding is a Hireall module that turns an accepted offer into a plan of tasks for the new hire, HR, the manager and people such as IT. It gives the new hire a portal without a password and handles forms, documents, electronic acknowledgements, surveys and reminders up to day 90.
Employee onboarding software organises everything between an accepted offer and a settled new hire: tasks, forms, documents, reminders and surveys in one plan. In Hireall it is the Onboarding add-on module, used with the ATS or on its own.
Preboarding is the stretch between an accepted offer and the first day, when paperwork, equipment and introductions are prepared. In Hireall it starts on its own when the candidate accepts the offer, and HR can review the plan before it begins.
Onboarding is an add-on module sold separately from the plans, and its price is not published. Write to us through the contact sales form and we will prepare a quote.
No. They open a personal link sent by e-mail; forms and documents first ask for a one-time code sent to the same address.
Policies and notices are confirmed by electronic acknowledgement, which stores the typed name, the time and a fingerprint of the document. Employment contracts follow a wet-signature task on the first day, then HR uploads the signed copy.
Yes. The Onboarding-only package covers new hires, the portal, paperwork and team tasks without job postings, and our sales team sets it up with you.
Add-on module
Bring Onboarding into your account
Onboarding is sold separately from the plans. Tell us how you hire and we will send a quote.